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Sharing Files Using OneDrive for Business

Go to OneDrive for Business by logging into your NSCAD Office 365 account. Click on the Apps grid icon in the top left of the Office 365 window and then choose OneDrive from the menu:

OneDrive_365Apps_button


Share an existing folder or file, or chose New > New Folder to set up a new folder for sharing:

OneDrive_new_folder


If setting up a new folder, give the folder a name:

OneDrive_name_folder


Click on your new folder to open it:

OneDrive_open_folder


Drag and drop files into the window from your desktop or other location on your computer:

OneDrive_drag_drop


NOTE: You can share an entire folder with other people who have a NSCAD Office 365 account, but you can only share individual files with external users who do not have an Office 365 login. Highlight the folder or file(s) that you want to share by clicking on the check mark to the far left of its name (don't click on the object's name, otherwise it will just keep on opening the folder or file instead of highlighting it). Now click Share from the top options menu:

OneDrive_choose_file4sharing


Enter the email addresses of the people with whom you wish to share the file(s) and choose whether you want them to have read-only rights or editing rights to make changes to the file. You can add an optional message in the field provided.

If the recipients are external and do not have an Office 365 account, make sure you un-check the box that says "Require sign-in". Keep in mind that for external users, you can only do this for individual files, not for entire folders. Finally, click Share:

OneDrive_invite_people2share


The people you have shared your file(s) with will then receive an email similar to the example below and can click on the provided link to open the specified file(s).

OneDrive_sample_email4sharing


You can also create a quick guest link without going through the sharing steps by choosing "Get a Link" instead. Click here for more information »