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Exchange Study

Incoming Exchange Study

Students from partner institutions who are interested in studying at NSCAD University for a semester may apply through my.nscad.ca.  Please be sure to select "exchange" study as opposed to "visiting" student status.  Applications will be reviewed between October 1st and November 1st for the January - April (Winter semester) and between February 15th and April 1st for the September - December (Fall semester).  Students from partner institutions must have approval from their home institution to apply for exchange at NSCAD.  The mobility coordinator at the home institution should send a notice of endorsement to the Coordinator Off Campus, International and Advising prior to student application upload. 

Outgoing Exchange Study

The following are general requirements that apply to the Off Campus Study Program for NSCAD students:

  • a student must be registered at the university and in good academic standing at the time of application for Exchange Study;
  • a student must have completed a minimum of sixty (60) credits and have maintained a minimum cumulative grade point average of 3.0 in order to participate in Exchange Study;
  • a student applying for Exchange study must have completed 9 credits of liberal arts courses, including 6 credits of art history for BFA students; 
  • Students may wish to consult the Student Union Office about opt-out eligibility during their exchange semester. Contact (902) 494-8132 or nscad.ca.

Transfer students may apply for Exchange Study after the completion of two full-time semesters at the university, in addition to meeting the above-noted requirements. The university's Residency Requirement will apply and may limit participation in Off Campus Study for some transfer students.  Exchange credits are transferred credits, and a student may not use excess credits after surpassing the 75 transfer credit maximum.  Consult the Registrar for additional information about the residency requirement.

 

Approval for Exchange Study

In addition to meeting all eligibility requirements for off campus study, a student must meet the following requirements:

  • submit an appropriate proposal for exchange study; and
  • have two supportive forms of recommendation submitted on her/his behalf from faculty in her/his principal area of study with whom s/he has developed a working rapport within 12 months preceding the beginning of the proposed exchange semester;
  • submit a portfolio of recent work relevant to the exchange proposal.
  • A student who participates in Off Campus Study is required to return to the university and to register for at least one semester during which s/he will give a public presentation and submit a two-page typed summary. Credit will not be awarded for Off Campus Study until these requirements have been met.

Credit will be awarded once a transcript indicating successful completion of the exchange semester has been received from the host institution. The credits will not be calculated into the student's grade point average.

Tuition and fees are paid to NSCAD and must be paid before a student will be permitted to register at a host institution for Exchange Study.

Credits gained in Off Campus Study are considered non-resident credits (transfer credits).

The Office of Student and Academic Services organizes and coordinates the Off Campus Study Program and assists students with application procedures, financial planning, and visa requirements. The student is responsible for arranging travel and accommodations. The Office keeps a set of calendars for institutions with which the university has exchange agreements and reports written by previous off campus study students.

 

What Is Expected of You?

Participants are expected to document his/her experience of the exchange study in such a way that the record of his/her experience may benefit other students considering such study. This summary will become part of the resources available in the Office of Student and Academic Services to students interested in pursuing these options of study. Students are required to return to the university and to register for at least one semester. A public presentation and submission of a summary of the student's experience is also required. Students should keep a journal during his/her period of off campus study, in which he/she records his/her experiences, impressions, sketches, and other important information and also visually document the experience with photographs and slides. These will form the basis of the public presentation and the written summary report.

Credits taken while on exchange or independent off campus study will not be awarded until the Registrar has been notified by the Coordinator Off Campus, International and Advising that the student has completed the public presentation and has submitted the summary. Tuition is paid to NSCAD and credits earned while on exchange study apply toward NSCAD degrees. It is the responsibility of the student to arrange for the delivery of the official transcript from the host institution to the NSCAD Registrar upon completion of the Exchange Semester. 

 

Semester Credits for an Exchange Semester

Students will be granted the semester total of the completed credits indicated on the host institution’s transcript. The total semester credits must conform to the university’s semester system and will be adjusted where necessary. The credits will be awarded as transfer credits and will not be calculated into the student’s Grade Point Average. In no case will more than 15 credits be awarded for a semester of exchange study,

While planning their semester of Exchange Study or once registered at the host institution, students should make themselves aware of the credit system of the host institution, and should consult with NSCAD’s Registrar before departure to ensure that the credits they require for their program will be met by their enrolment at the host institution.

All students on Exchange Study are required to document their registration at the host institution by forwarding a copy of their registration to NSCAD’s Registrar.

 

Planning Exchange or Off Campus Study

You should start the research and planning regarding a semester of Exchange or Off Campus Study six to sixteen months in advance of the anticipated period of study. This will involve examining the offerings of various exchange institutions to see which program and institution best fits your intentions for the exchange study, or preparing a proposal of your intended plan of off campus independent study. Planning your financial and travel necessities for the period of study, and researching visa requirements for entering foreign countries is also required. All arrangements must be made, including approval of your program by the appropriate university officials, and payment of fees, before your departure. Many countries will require a receipt for payment of tuition fees before you will be allowed to enter a country or to register at an institution.

A number of NSCAD scholarships are specifically available to students who wish to pursue exchange or off campus Study. Application for these scholarships is separate and information may be received from the Director of Financial Aid and Student Counselling. One should also investigate other sources of financial support.

 

Procedures and Considerations

1. Make an appointment with the Coordinator Off Campus, International and Advising to review your program. You should ask any questions you may have concerning eligibility, art history/academic requirements, etc. at this meeting.

2. Submit the application for exchange study by the announced deadline. Include a reasonable idea of the courses you wish to take while on exchange in the proposal.

3. Exchange applicants only must submit a Portfolio of 10-15 digital images, video or other relevant documentation of his/her most recent work.  In most cases it will be necessary for the Office to submit visual submissions to those institutions for which the student is seeking entry. We cannot guarantee that visuals submitted to other institutions will be returned. It is necessary to submit separate copies of visual submissions for each institution to which you are applying. Your visual submission should be still or moving digital images saved on a CD/DVD accompanied by a typewritten list of works indicating title, date, size, and media.

4. Submit a well-researched and well-written proposal which clearly indicates the intended purpose of the exchange or independent off campus study. The proposal must be typewritten.

5. Request two full-time faculty members who have worked with you or are familiar with your work to submit recommendations to the Office of Student and Academic Services by the announced deadline using the Faculty Recommendation Form.

6. All students MUST meet with the Registrar prior to leaving for a semester of Off exchange study to discuss degree, residency and graduation requirements.

 

Financial Considerations

Before applying for government assistance through the Canada Student Loan Program, the Quebec Student Loan Program or other provincial loan programs for the period of study during which the Exchange study will take place, one should consult with the Director of Financial Aid and Student Counselling. Some provincial loan agencies recognize exceptional expenses for such programs of study and will calculate these into their determinations of the assistance available to a student. Other provincial loan agencies will not provide either loan or bursary assistance to students pursuing programs outside Canada. Without adequate financial resources, students should not attempt Off Campus Study.

One of the most important matters to settle is how and where the student will get money when traveling. In the past, this has sometimes been a problem for students. If the student will be receiving a Canada student loan, it is most important that either he/she signs and negotiates the necessary loan documents before departing or that the student provides a reliable mailing address where documents may be forwarded via registered mail for his/her signature. The student must leave detailed instructions with the Office explaining how his/her bursary and loan balance or any other funds will be forwarded to him/her.

The student may want to give a member of his/her family written authority to deal with his/her bank on his/her behalf. The student must inform his/her bank and the Office of such arrangements.

Students are required to budget an extra $300 to $500 for an emergency fund. This money may be taken with the student or left in a personal bank account in Canada in case the funds are needed quickly. A member of the student’s family, given a detailed letter of instructions, could withdraw that amount in an emergency and wire it to the student at once.

Students should note that tuition and fees for the total period of his/her anticipated Exchange / Off Campus Study must be paid before his/her NSCAD registration can be officially completed. Unless the student has paid his/her tuition before leaving, or, in exceptional circumstances, have made alternative arrangements with the Vice-President of Finance, he/she will not be officially registered at the university.

Students should check with the local bank(s) to find out the most useful currency to carry. He/she may want to take the bulk of money in traveler's cheques (i.e., American Express, Thomas Cook, Visa). Also, receipts should be kept separate in case the traveler's cheques are stolen or lost. Small bills are handy to keep in cash to pay for local transportation and incidentals.

 

Scholarships

There are a number of NSCAD University scholarships available to students who are participating in an Exchange / Off Campus Study Program. Application for scholarships must be made separately. Not all listed scholarships are available at all times. For more information on deadlines and procedures, contact the Director of Financial Aid and Student Counselling.

In addition to NSCAD Scholarships, students may find grants and scholarships available from numerous sources external to NSCAD. One should contact the consulate of the country to which he or she plans to travel. In addition, the Canadian Bureau of International Education, of which NSCAD is a member, has resources regarding grants and scholarships on their website at www.cbie.ca.

 

Fall Semester

The Communication Design Group Ltd. Scholarship is limited to advanced Communication Design students of merit who are intending to complete a practicum in their 3rd Communication Design Studio semester (CMDS4050). A single award is offered.

The William Donald Peters Fund was established in 1973 in memory of a former student who participated in Off Campus Study and offers a single grant.

The William Souter Memorial Fund was established in 1991 in memory of another former student who participated in the Off Study program and offers a single grant.

The Effie May Ross Memorial Scholarship Fund was named for a former resident of Truro, N.S., who for many years was a friend of the College. The Ross Scholarship is limited to students from the Atlantic Provinces and to programs outside Canada.

Pattie Snow-Parker Memorial Scholarship was established in honour of Patricia Snow-Parker who was the Director of Off Campus Services at the Nova Scotia College of Art and Design from 1975 to the time of her death in 1990. An advocate of the importance of cross-cultural experiences as an integral part of an individual's education and personal development, Pattie Snow oversaw the development of a program of exchanges and off campus study for the students of the College. One award will be given annually to an advanced student who has achieved academic excellence and intends to participate in a program of off campus study. In keeping with Pattie's life-long interests, consideration in the awarding of this scholarship will also be given to a student whose program of off campus study involves issues of equity, peace, international development, and the protection of the environment.

The Marguerite and Leroy Zwicker Fellowship was established in 1992 in memory of Leroy Zwicker (1906-1988) and Marguerite Zwicker (1904-1993). Both Leroy and Marguerite Zwicker were graduates of NSCAD and dedicated to promoting the visual arts in the Maritimes and to supporting and encouraging young artists. Leroy Zwicker was a past member of the College's Board of Governors and a Halifax gallery owner. Leroy and Marguerite Zwicker remained during their lifetimes prominent members of the Halifax art community through their activities as artists and supporters of the visual arts. The fellowship is intended to assist NSCAD students of outstanding academic achievement in the undertaking of Independent off campus study or exchange study outside North America.

The Roloff Beny Photography Scholarships have been made possible through the generous donation of the Roloff Beny Foundation in Toronto. Wilfred Roy Beny was born in Medicine Hat, Alberta, in 1924. He later adopted the name Roloff, his mother's maiden name, and by 1950 was known as Roloff Beny. After a successful career as a painter and printmaker, in the 1950’s Roloff Beny embarked on a new career as a photographer and designer of sumptuous travel photography books. These books were critically acclaimed and hugely successful. Roloff Beny died in Rome in 1984. Two $5000 scholarships will be awarded for the academic year. These scholarships will allow two of NSCAD’s best photography students to carry out ambitious off-campus projects that might otherwise be beyond their financial means.

 

Winter Semester

  • William Donald Peters
  • William Souter Memorial
  • Effie May Ross Memorial Scholarship
  • Roloff Beny Photography Scholarships
  • see descriptions above

 

Exchange / Off Campus Application Deadlines

  • Fall            March 15th
  • Winter       September 15th

Some exchange partners only review applications for fall or winter once a year  by the February deadline. Please consult with  the Coordinator Off Campus, International, and Advising for a list of these schools.

Summer study will be considered on a case by case basis only. Please inquire well in advance of the summer semester to see what may be possible.

Students should consult the Coordinator Off Campus, International and Advising four to sixteen months in advance of their planned off campus semester.


Downloads

NSCAD Exchange Application

NSCAD Faculty Recommendation

NSCAD Independent Off Campus Application

NSCAD Practicum Application (design only)

NSCAD Art in Schools Application